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How robust is your Permit to Work System: Complete an Audit
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Mini-Audit of your Permit to Work System
Are you confident in your permit-to-work system? Do you believe your workplace is safe and all safety procedures are being followed correctly? Put that to the test with our mini-audit, a shorter version of our full audit checklist, designed to help you quickly identify whether a full audit and comprehensive review of your Permit to Work System is required.
Our quiz is designed to assess your permit-to-work system and ensure it is doing all that it should to maintain a safe working environment. The questions cover various aspects of the system, from training and competence requirements to emergency procedures and regular audits. It’s not about getting all the answers right – it’s about ensuring safety at your workplace – so answer as honestly as possible.
Remember, this quiz is not a comprehensive checklist. We recommend completing the full audit checklist and a review of your permit to work system regularly. This will help ensure that your system is robust and safe.
So, are you ready to take the quiz? Start the quiz by selecting Yes/No to each of the questions below.
Good luck!#1. Is there an established policy that guides the evaluation of risks associated with high-hazard operations and maintenance tasks, as well as their management procedures?
Established Risk Assessment Policy: Having an established policy for risk assessment of high-hazard operations and maintenance activities is crucial. This ensures that all potential risks are identified, evaluated, and mitigated before any work begins. It helps in maintaining a safe working environment and prevents accidents or incidents that could harm employees or damage equipment.
#2. Are the goals of the permit system well articulated and comprehended?
Clear Understanding of Permit System Objectives: The objectives of the permit system need to be clearly defined and understood by all involved. This ensures that everyone knows their roles and responsibilities, and what they need to do to comply with the system. It also ensures that the system is implemented and used correctly, which is essential for it to be effective in preventing accidents and ensuring safety.
#3. Does the permit system have the adaptability to accommodate potentially dangerous tasks that were not specifically recognised at the time of its inception?
Flexibility of the Permit System: The permit system should be flexible enough to accommodate potentially dangerous tasks that were not specifically recognized at the time of its inception. This is important because work environments and tasks can change over time, and new hazards can emerge. A flexible system can adapt to these changes and continue to provide effective risk management.
#4. Are the responsibilities for managing the permit-to-work system, designing the permit form and system scope, determining the type of jobs that require a permit, and controlling contractors clearly defined?
Clear definition of responsibilities: ensures that everyone involved in the system knows their roles and duties. This promotes accountability and effective implementation of the system.
#5. Is it well-understood by all concerned parties which types of work or areas require the use of permits?
Understanding the scope of the permit system: ensures that it is applied correctly and consistently, reducing the risk of accidents due to unpermitted work.
#6. Is there a clear guideline on who has the authority to issue permits?
Clear guidelines on permit issuance: Clear guidelines ensure that only qualified and authorised individuals can approve potentially hazardous work, enhancing the safety of the workplace.
#7. Are there clear procedures on how to obtain permits for specific jobs?
Clear procedures: Accessible and clear procedures are essential to make the permit system easy to use and follow, ensuring that all necessary permits are obtained before work begins.
#8. Is there a rule preventing individuals from issuing permits to themselves?
Prevention from self-issue of permits: This rule prevents potential conflicts of interest and ensures that the permit approval process is unbiased and thorough.
#9. Is the permit system recognised as essential for certain types of work throughout the site or installation?
Importance Recognised: Recognition of the system’s importance promotes compliance and ensures that the system is used whenever necessary.
#10. Are copies of permits issued for the same equipment/area kept and displayed together?
Displaying permits together by area/equipment: Keeping and displaying permits together allows for easy tracking and coordination of work activities, reducing the risk of accidents due to overlapping work.
#11. Is there a system in place to coordinate all work activities and identify potential interactions?
Coordination and avoiding clashes: Coordination of work activities helps prevent accidents caused by unexpected interactions between different tasks.
#12. Does the permit form provide a space to cross-reference other relevant certificates and permits?
Cross-referencing with other certificates & permits: Cross-referencing permits ensures that all necessary permissions have been obtained and relevant safety procedures are followed.
#13. Is there a procedure to ensure that all potentially affected individuals agree to the proposed work before it begins?
Agreeing to permitted works: Gaining agreement from all affected parties ensures that everyone is aware of the planned work and can take necessary precautions.
#14. If there are isolations common to more than one permit, is there a procedure to prevent the isolation from being removed before all the permits have been signed off?
Authorisation to Remove Isolation procedures: This procedure ensures that safety measures remain in place until all associated work has been completed and checked.
#15. If an electronic system is used, is there a reliable method to recover the coordination of work activities if the electronic system fails?
Recovery Method: A recovery method ensures that work coordination can continue even in the event of a system failure, maintaining safety and productivity.
Results
Congratulations! The mini-audit indicates you and other stakeholders concerned have a strong understanding of the permit-to-work system and its importance in maintaining a safe working environment. Your knowledge and adherence to the system are commendable. However, it’s important to remember that safety is an ongoing process. We recommend you to complete the full audit quiz below. Remember, regular reviews ensure that your system remains robust and safe.
It seems there are some areas of the permit-to-work system that may need further attention. This system is crucial for maintaining a safe working environment, and it’s important that all aspects are thoroughly understood and implemented. We recommend you to review the areas where you answered ‘No’ and take necessary actions to address them. Also, completing the full audit quiz below will highlight any further areas for improvement and help ensure that your system is robust and safe. Remember, safety is everyone’s responsibility.
Are you ready for a full audit?
Verature: Permit to Work System
Verature’s Permit to Work System is providing a more efficient, reliable and transparent approach to managing workplace safety. It has revolutionised the permit to work system, introducing: customised permit templates and workflow, allowing for a more tailored approach to safety and ensuring that the permit system aligns with your specific operational needs; robust permission-setting around authorised permit issuers, ensuring that only qualified individuals can issue permits, enhancing the reliability of the system; compared to traditional paper-based systems, Verature’s digital platform provides a clearer and more comprehensive view of all high-risk activities and associated permits across multiple sites and locations.
Interested in what making the switch could look like for you?Book your FREE demo to learn more!
Verature PtW System: Key Features
- Unified Access, Permissions, and Scalability: Ensure data security and scalability with Verature’s unified access environment, tailoring permission types based on roles and responsibilities within your permit-to-work system and providing unlimited users with scalable packages.
- Database of competent persons: Store all training records and collate your database of competent and authorised users, with automated reminders when training is due for renewal.
- Real-Time Reporting: Access permit dashboards, and on-site audit reports in real-time across multiple sites, for informed decision-making.
- Custom Permit Template: Streamline the PTW and ATW process with Verature’s digital permit management system that replicates your existing templates.
- Incident management: Proactively track incidents to maintain safety standards.
- Permit Mapping:
Map live permits across locations, to easily visualise high-risk works and identify any potential clashes - Audit High-risk works:
Perform audits on high-risk works, attach pictures and templates to create detailed audits. - Retrievable Records: Access a robust log for permits and associated documentation, ensuring transparency and compliance.
Why Choose Verature?
- Elevate safety standards and enhance compliance.
- Experience secure access, streamlined workflows, and real-time reporting.
- Choose Verature to take your permit safety and compliance management to the next level.
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